THE PERSONAL INFORMATION WE COLLECT
When you express an interest or book a holiday with us you may provide us with personal information relating to yourself or others (for example children travelling with you) this may include:
• Your contact details i.e. your name, address, email address and phone number
• Passenger information, passport details and other ID documents
• Relevant medical data and special dietary requirements
• Credit/bank account details
• Travel insurance details
• Emergency contacts/next of kin
We collect this information in order to fulfil your request for our products and services or to provide your holiday arrangements.
HOW WE USE PERSONAL INFORMATION
We use your personal information for the following purposes;
• General administration
• To respond to your enquiries
• To process your booking and provide you with our holiday services
We conduct these activities at your request.
• To send you future marketing communications regarding our products and services
We will only send you marketing communications where you have actively opted-in to receive them. You can opt-out at any point in the future. We will only send you such messages about our own products and services and will not share your personal information with other organisations for their own marketing purposes.
In order to ensure our marketing communications are relevant to you, we may use details such as your purchasing history, geographical location, gender and age to send messages which we feel will be of specific interest to you.
In order to maximise the performance of our website and to improve individual user experience we collect data on how you use our site.
YOUR CHOICES REGARDING YOUR PERSONAL INFORMATION
How to stop direct marketing communications
You can update or stop receiving marketing communications from us at any time in the following ways:
You can click on the unsubscribe link on any of our promotional emails, visit our preference centre online at www.journeylatinamerica.co.uk/contact-us/preference-centre, tell us during a call or by writing to us:
Write to us: Data Protection, Journey Latin America, 401 King Street, London, W6 9NJ
Email us: firstname.lastname@example.org
How to access your personal information
You have the right to request that we provide you with the personal information we hold for you and what we are using it for. This is known as a “Subject Access Request”. Upon receipt of such a request we may ask you to provide proof of your identity. We will respond to your request at least within one calendar month. To exercise this right please:
Email us: Info@oriontre.com
Call us: 020 8747 8315
How to amend or request that your information is erased
Please let us know if the personal information we hold for you is incorrect or needs updating and we will amend our records.
You also have the right to request that we erase your personal information, we will respond to such a request within one calendar month. To exercise either of these rights please:
Email us: Info@oriontre.com
Call us: 020 8747 8315
If you have any questions about how we have handled your personal information or are unhappy in anyway, please contact us.
You also have the right to raise any complaint you may have with a supervisory authority. In the UK this is the Information Commissioner’s Office.https://ico.org.uk
DO WE SHARE YOUR PERSONAL INFORMATION?
We will share your personal information with our local agents and our suppliers, in order for us and them to fulfil your booking requirements.
We also use service providers, based in the UK, who we may share your personal information with. For example, we use a mailing house to send our brochure requests. The personal information we provide will always be limited to the personal information required for the specific service.
We always have appropriate arrangements and agreements in place with our UK service providers and when we share your personal data outside the EEA.
HOW WE KEEP PERSONAL INFORMATION SECURE
We are committed to protecting the security of your personal information. The personal information we collect is held on our UK servers and we have robust measures in place to prevent any unauthorised access. We limit access to personal data, especially where this may be sensitive information. We use secure methods to ensure personal information is protected when we transmit it to other organisations, for the purposes of fulfilling a request and or a holiday booking.
HOW LONG WE KEEP PERSONAL INFORMATION
We only keep your personal data for as long as necessary to fulfil the requests and booking you have made with us. Many of our customers return to book future holidays, we do therefore store a minimal amount of information for longer, so we can provide a good customer service for you. We may also keep personal information for essential purposes such as complying with our legal obligations or resolving disputes. As our requirements can vary, our retention periods reflect this.
USING EXTERNAL LINKS
LAWFUL BASIS FOR DATA PROCESSING
We rely on the following lawful bases to collect and process personal data:
Article 6.1(a) – Consent
For all our marketing communications, including information on our products and services, news, offers and special events
Where you supply us with special category data, such as medical conditions, for the purpose of arranging your holiday
Article 6.1(b) – Performance of Contract
To fulfil enquiries and provide holiday arrangements to our customers
To respond to customer requests for specific information or action – for example, a brochure request, competition entry or holiday enquiry
Article 6.1(f) – Legitimate Interest